BACKGROUND CHECK POLICY
Consent to Conduct Background Checks and Confidentiality:
Potential candidates / Candidates for all paid positions will be informed during the pre-employment process that any offer of employment is contingent upon completion of a background check with results acceptable under this policy (see below). Prior to conducting the background check, a signed, written consent will be obtained from the Candidate. Refusal to authorize the background check will make the Candidate ineligible for employment. The information obtained through background checks is confidential and will be shared only with individuals with an essential business need to know. Records of the background check will be maintained in the Office of Human Resources separately from the employee personnel files. Generally, employment in the position should not begin until Asire Consulting LLP (“Asire”) has received and reviewed the results of the background check. Exceptions may be made at the hiring department’s request with the approval of the Office of Human Resources / Management.
Determining Required Background Checks for Position
Candidates for all staff positions at Asire are subject to standard background checks of employment, educational, criminal, and sex and violent offender histories. Candidates for all positions at Asire are subject to background checks of criminal and sex and violent offender histories. Criteria for identifying a position as possibly requiring license, credit, or other additional background checks include but are not limited to:
- Direct responsibility for the care, safety, and/or security of individuals.
- Direct responsibility for handling or managing money or credit information.
- Responsibility for operating vehicles or machinery that could cause accidental injury or death.
- A requirement for a certificate, professional license, or accreditation.
Background Checks for Current Employees
Background checks will not be required for current Asire employees under the following circumstances:
- Employee transfers or promotions if the background check or checks required for the position were completed within the five (5) years preceding the transfer or promotion.
- Shift changes where the employee continues to hold the same position in the same department.
- Lateral position changes within the same department resulting from a reorganization or restructuring of a work unit.
- Change in the rank.
- Attaining tenure.
Background Checks for Former Employees
Background checks will not be required for former Asire employees who are offered a regular or temporary position within one year of ending their most recent Asire employment, so long as the background check or checks required for the position were completed within the five (5) years preceding the rehire.
Evaluation of Background Check Results
Once the background checks are completed, Asire will make a final hiring decision based upon the information gathered. For purposes of this policy only, “Asire” refers to a decision by HR made in consultation with the head of the hiring department for staff. If negative information is obtained through the background check process, the appropriate parties, as identified in the preceding sentence, will determine whether the information is job related and if a decision not to hire would be consistent with business necessity. In making this determination, the appropriate parties will consider, among all other relevant information, the following:
- For all criminal convictions or pleas, the nature and seriousness of the offense(s), the number and type of offense(s), the amount of time that has elapsed since the offense(s), whether such offense(s) are related to the responsibilities of the position, and the accuracy and completeness of the information provided by the Candidate during the application process.
- For all other negative information, the nature and seriousness of the activities or data obtained, the amount of time that has elapsed since the activities or data, whether the information is related to the responsibilities of the position, and the accuracy and completeness of the information provided by the Candidate during the application process.